News

ASSISTANT CONTROLLER (HHSC 03-24)

DATE POSTED: April 29, 2024

POSITION TITLE: Assistant Controller

RECRUITMENT NO: HHSC 03-24

JOB STATUS: Exempt/Full-Time w/Benefits

LOCATION: Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY: $101,022/yr

JOB DUTIES: This position serves as the Assistant Controller and will assist the Director of Finance/Corporate Controller in directing all functions and activities of accounting, financial planning, financial reporting, budgeting, and government programs.
A. Key Duties and Responsibilities (85%)

  1. Assists with the development of annual operating, capital, and cash budgets.
  2. Ensures timely and accurate financial statements and reporting of payment activities (accounts payable/payroll, general accounting, cost accounting) and regulatory reporting.
  3. Identifies and implements opportunities for increasing efficiency, productivity, quality and cost-effectiveness and provides recommendations to streamline/automate accounting processes.
  4. Participates in the coordination of the annual financial audit process and any government program or legislative audits.
  5. Prepares financial dashboard, benchmarking, and other analyses, as assigned for presentation to the management and the Corporation board of directors.
  6. Facilitates the processing of lease documentation through the municipal master leases of the Corporation. Reviews accounting for municipal leasing transactions.
  7. Assists with the development of the annual Corporate Office operating, capital, and cash flow budgets in coordination with Corporate Office management. Prepares quarterly analysis of actual results against budget for presentation to Corporate Office management.
  8. Performs the monthly closing and reconciliation for all general ledger accounts for Corporate Office and each facility or affiliate, as needed. Prepares monthly financial statements for Corporate Office, each facility and/or affiliate (as needed), and for the Corporation as a whole. Provides narrative explanations to Corporation management and the Corporation Board of Directors for significant variances from budget on a monthly basis.
  9. Assists with financial planning and analysis responsibilities to support Corporate Office and the regions, as assigned. Responsibilities include but are not limited to: financial data collection, financial modeling, scenario building, and forecasting.
  10. Assists the DFCC in the performance of DFCC duties. Serves as acting DFCC in the absence of the DFCC.

B. Other Duties (15%)

  1. Assist in the development of new lines of service or business by analyzing the feasibility of new programs/services, and advise management of the financial prospects, as assigned.
  2. Supports special projects, as assigned, including but not limited to: software implementation, system-wide cost savings/revenue improvement projects, and business development projects.
  3. Participates collaboratively in administrative and facility meetings, as assigned.
  4. Establishes and maintains courteous, cooperative relations when interfacing with other personnel and the public.
  5. Maintains professional affiliations and enhances professional growth and development to keep abreast of latest trends in hospital finance.
  6. Performs other duties, as necessary, to assist in the smooth functioning of the department.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated, the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour week.

EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE:
Education: A Bachelor’s degree in Accounting or Finance, from an accredited college or university is required.
Experience: A minimum of five (5) years of experience in healthcare financial management, a broad knowledge of hospital operations, and knowledge of accounting principles generally accepted in the United States of America. Experience in financial planning and analysis preferred. Also requires excellent analytical, organizational and communication skills and the ability to handle multiple projects; and excellent computer skills, especially Microsoft Excel. Hands-on experience in working with general ledger systems is desired.
Certificates/Licenses: A valid Certified Public Accountant (CPA) License is preferred.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Excellent understanding of the health care business; governmental organizations and functions; and budget preparation and control; application of sound managerial principles and techniques; a comprehensive knowledge to interpret laws, rules, regulations, and policies; ability to manage people in setting goals, to give appropriate support, and to evaluate, direct and hold employees accountable while maintaining high morale and productivity; secure and analyze facts and data and make administrative decisions; develop new policies and procedures; possess a high level of problem solving skills; good written and verbal communication skills; strong customer service and quality orientation; maintain cooperative working relationships; meet and deal effectively with the public.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Employee must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. The position will work in an office environment with prolonged sitting.

CORPORATE IT SECURITY OPERATIONS CENTER MANAGER (HHSC 02-24)

DATE POSTED:  03/27/2024

POSITION TITLE: Corporate IT Security Operations Center Manager

RECRUITMENT NO:  HHSC 02-24

POSITION STATUS: Exempt/Full-Time with Benefits

LOCATION:  Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY RANGE: $100,000/year

JOB DUTIES:  The Corporate IT Security Operations Center Manager’s (CITSOCM) primary function is the oversight and ongoing management of the HHSC Information Security Operations Center (SOC). The CITSOCM’s responsibilities include cybersecurity technical systems support, operations, and SOC workforce management in maintaining the confidentiality, integrity, and availability of data within the organization information systems framework. The CITSOCM’s role focuses on the HHSC cybersecurity systems used in protecting HHSC Protected Health Information (PHI), operational IT infrastructure, and business information assets.  The HHSC SOC is located in Leahi Hospital, Honolulu, Hawaii. Takes direction from the Director of IT Security and VP & Chief Information Officer to manage the systems used in meeting the cybersecurity goals of the organization.

MAJOR DUTIES & RESPONSIBILITIES:

A.    IT Security Operations Center 70%

    1. Lead a team of security professionals responsible for monitoring, detecting, and responding to security events in real-time.
    2. Participate with cross-functional teams to design and implement security measures and event monitoring procedures for the organization’s infrastructure, applications, and data.
    3. Manage and maintain security information and event management (SIEM) systems, intrusion detection/prevention systems (IDS/IPS), endpoint protection systems, vulnerability management systems, and other security systems managed by the SOC. This includes platform software updates, application of platform security patches, and administrative oversight of platform operations.
    4. Assist Director of IT Security in monitoring emerging security threats, vulnerabilities, and attack techniques to proactively adjust security defenses and strategies.
    5. Oversee the incident response process, ensuring timely and effective resolution of security incidents and breaches.
    6. Work with Director of IT Security in regular security assessments and penetration testing to identify vulnerabilities and weaknesses in the organization’s systems.
    7. Work closely with the Director of IT Security and Technical Services team to understand the security architecture and deploy effective security solutions.
    8. Work with Technical Services Division and Regional IT staff as needed to help with security systems they manage.
    9. Provide feedback on the feasibility and operational implications of proposed security enhancements.

B. SOC Management 20%

    1. Oversee the day-to-day operations of the SOC, ensuring 24/7 monitoring and response capabilities.
    2. Collaborate with team members to identify, investigate, and resolve security incidents in a timely manner.
    3. Implement and maintain security tools and technologies for monitoring, detection, and response.
    4. Provide training and guidance to the Security Operation Center team to enhance their skills and capabilities.
    5. Stay informed about the latest security trends, threats, and technologies, and share this knowledge with the team.
    6. Generate regular reports on security operations metrics, incident response effectiveness, and key performance indicators.
    7. Maintain comprehensive documentation of incident response activities, security procedures, and configurations.
    8. Provide leadership and mentorship to the security operations team, fostering a culture of continuous learning and professional development.
    9. Maintain comprehensive documentation of incident response activities, security procedures, and configurations.

C. Other Duties 10%

  • Performs other duties as assigned.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements.  Please note that unless specifically indicated, the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

EDUCATION:  A Bachelor’s degree from an accredited university or college in computer science, management information systems, information assurance, or related field. Equivalent combination of education and work experience may substitute.

EXPERIENCE:  Must have all of the following types of experiences listed below

  1. One (1) year experience with requirements and operational procedures pertaining to HIPAA, Privacy, and Confidentiality;
  2. Two (2) years of experience in cybersecurity operations as a SOC analyst or equivalent;
  3. Three (3) years of experience with at least two (2) of the following technologies: antivirus or endpoint protection, vulnerability management, email security, network intrusion protection systems (NIPS), SIEM, SOAR, XDR, or firewalls; and
  4. One (1) year experience in cybersecurity incident response.

CERTIFICATION:  Networking, software development, operating systems and cybersecurity certifications are preferred.

LICENSE:  None

KNOWLEDGE AND ABILITIES:

Knowledge of:  Principles and concepts of IT technologies and network topologies; proficient in IT network and application protocols and computer operating systems, common hardware and software components, network components, structured analysis techniques and methods; and practical and logical application of computer equipment and technology to problem solving..

Ability to: Manage and direct workers including the ability to provide counseling and mediation; communicate effectively both orally and in writing; communicate clear expectation to subordinates and motivate them to perform effectively; establish and maintain good working relations with department personnel, staff, vendors, peer, and management; understand and learn a variety of business procedures and processes; develop new approaches and solutions outside of existing theories and principles.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

Work to be performed primarily in an HHSC office setting.  Incumbent may be required to attend meetings in the Honolulu office, at locations throughout Oahu and throughout the State of Hawaii, and potentially the mainland United States.  Travel may require occasional overnight stays of one or more days out of town, or out of state.  Light lifting and carrying of papers and books up to fifty pounds will occasionally be required.  Occasionally and on short notice throughout the year incumbent will be required to work long, additional hours in the evenings and on weekends and holidays.

Please provide three (3) professional references (name, job title, employer, work/cell number and email), along with your salary expectation. 

HUMAN RESOURCES GENERALIST; REC NO: HHSC 02-24

HUMAN RESOURCES GENERALIST

DATE POSTED: 3/12/24

POSITION TITLE: HUMAN RESOURCES GENERALIST

RECRUITMENT NO: HHSC 02-24

JOB STATUS: Exempt/Full-Time w/Benefits

LOCATION:  Hawaii Health Systems Corporation – Human Resources

SALARY: $65,567/year

JOB DUTIES:

A. Key HR Duties (70%)

  1. Learn to develop, plan, coordinate and execute various personnel or human resources-related programs/activities/projects for the Corporation. This includes but not limited to the following functional areas:

a.  Human Resources Information Technology

        1. Provide support and assistance in the development, implementation and maintenance of the HRIS system, ensuring accurate data in the HRIS system.
        2. Provide user support and troubleshooting assistance for HRIS related inquiries from the end-users, including employees and managers.
        3. Generate reports, interfaces and data analytics.
        4. Assists in the development and delivery of training materials.
        5. Provides administrative assistance in tracking invoices, work orders, issues and resolutions as needed.
    •  b.  Recruitment and Employment
        1. Develop and implement recruitment strategies to attach and hire qualified candidates.
        2. Manage the entire recruitment process to include, but not limited to, job postings, review resumes, assess candidate qualification, collaborate and provide guidance to hiring managers, process offer and pre-employment requirements.
        3. Create and maintain a positive experience for onboarding activities for a new employee. Ensure completion and timely submittal of new employee forms and benefit forms.
        4. Participate in career fairs and other workforce development activities to promote the organization, attract qualified candidates and create a talent pipeline.
        5. Conduct studies and gathering information and materials of methods, techniques, and publications in the area of placement and employment.
        6. Coordinate the recruitment program to insure compliance to rules, regulations, and laws.
        7. Assist in the development and implementation of HR programs, policies and procedures and guidelines.
        8. Provide administrative assistance to the daily and routine operations in HR.

c.  Employee Transactions and Benefits

        1. Review new hire paperwork and assists in entering of new hire and existing employees into the data in the HRIS database.
        2. Provide assistance to employee transactions related activities to include, but not limited to, processing other employee transaction actions, tracking employee transaction act
        3. Learn the provisions of the collective bargaining contracts and executive orders as it applies to employee transactions.
        4. Provide employment verification and personnel information as requested.
        5. Review and audit employee data for accurate information in the system.

B. Employee/Personnel Relations (20%)

  1. Learn the HR policies and rules to provide interpretation, direction, training, general guidance, and counsel to Corporate and regional facility administration, managers, staff, and employees in various areas of responsibility.
  2. Maintains open communication channels with various agencies, departments, and external organizations.

C. Performs other duties as assigned (10%)

THE MINIMUM QUALIFICATION REQUIREMENTS ARE:  Applicants must meet all of the following requirements.  Please note that unless specifically indicated, the required education and experiences may not be gained concurrently.  In addition, qualifying work experiences are based on a 40-hour week.

EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE

Education:  Graduation from accredited college or university with a bachelor’s degree is preferred.

Experience:  Progressively responsible experience in administrative, professional or other analytical work experience is desired.  Position requires to be on-site.

Certificates/Licenses:  None required.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: Pertinent State and Federal laws, rules, regulations and procedures; general office work; familiarity with Human Resources functions and HRIS systems.  Proficiency in Microsoft Office Suite, particularly Excel, for data gathering, analysis and report.

Skills: Excellent verbal and written communication skills; good organization, attention to detail and time management skills.  Strong analytical and problem-solving skills, with a proactive and solution-oriented mindset.

Ability to: Analyze, interpret, apply and evaluate facts; use tact, discretion and maintain confidential information; use databases and word processing programs; be resourceful, innovative and proactive to support their executive leader.  Ability to prioritize tasks in a fast-paced environment.  Ability to work independently and collaboratively as part of a team.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Employee must meet the health and physical requirements deemed necessary to efficiently and safely perform the essential functions of the position with or without reasonable accommodation.  This position is subject to long hours and many interruptions.

INFORMATION TECHNOLOGY SPECIALIST III; REC NO: HHSC 01-24

DATE POSTED: February 1, 2024

POSITION TITLE:  Information Technology Specialist III – Recruitment No. HHSC 01-24

JOB STATUS: Permanent/ Full Time w/ Benefits

LOCATION:  Hawaii Health Systems Corporation – Corporate IT, Honolulu, HI

SALARY: Information Technology Specialist III – Negotiable (SR-20; BU:13)

JOB DUTIES: This position serves as a helpdesk support analyst and as the liaison between the Information Technology Department and the users of the automated systems of the HHSC facilities and the HHSC Information Technology Department. This position is located in the HHSC IT Department. Must be available to work rotating shift-work (Days, Evenings and Nights), including holidays, weekends, and on call (standby) as required.

EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE

Education:  Bachelor’s degree from an accredited four (4) year college or university.

Excess experience of the types and quality described below or any administrative, professional, analytical, technical, or other responsible work which provided knowledge, skills and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Experience:  Except for the substitutions provided below, applicants must have had the types of experience described in the statements immediately following, and in the amounts shown: 1 – 1/2 specialized experience.

Specialized Experience: One and one-half (1 1/2 years) of progressively responsible work experience in information technology which involved the systems analysis, design, programming, security and access management, database design and management, consulting, and/or installing and maintaining computer software applications, hardware, telecommunications, and web or network infrastructure equipment.  The work must have demonstrated knowledge and understanding of information technology principles, methods, techniques and practices; computer hardware, software and peripheral equipment; and personal computer, server, mini and/or mainframe operating systems.

Substitutions Allowed:

  • Possession of a bachelor’s degree from an accredited college or university in computer science or in another major which included completion of course work comparable to a major in computer science may be substituted for six (6) months of the required Specialized Experience.
  • Partial completion of a master’s degree program in computer science from an accredited college or university may be substituted on a month-for-month basis up to a maximum of one (1) year for the required Specialized Experience.
  • Possession of a master’s degree in computer science from an accredited college or university may be substituted for one and one-half (1-1/2) years of the required Specialized Experience.
  • Possession of a Ph.D in computer science from an accredited college or university may be substituted for all the required specialized experience.
  • Excess staff specialist and/or supervisory experience of the types and quality described above may be substituted for specialized experience on a year-for-year basis.
  • Excess technician experience comparable to an Information Technology Support Technician II or higher or comparable positions may be substituted for education on a year for year basis.

Certification: Certification: MCITP, Microsoft Office, VCA-DT, ITIL, a+, or Network+ preferred.

DESIRED SKILLS:

A. Education preferred – a bachelor’s degree in computer science or management information systems from an accredited college or university.

B. Experience preferred – 3 years experience in a Microsoft desktop and server environment; experience with Windows XP, Windows 7, and mobile device a plus. Experience resolving end user issuers via remote software a plus. At least 1 year in a healthcare or healthcare support facility.

C. Experience preferred includes experience and basic knowledge in the following environment and systems:

  1. Experience in a LAN and WAN preferably in an environment which includes a minicomputer host.
  2. Experience in installation, configuration, administration and support of server and network devices with a data center.
  3. Basic understanding of data center operational technologies to insure appropriate monitoring of HHSC computing facilities.

D. Experience preferred includes experience and basic knowledge in the following applications:

  1. General MS Office Professional Application software – Word, Excel, Powerpoint, Access, Outlook.
  2. General support application – MS Project, VISIO.
  3. IBM Midrange or similar computer systems.
  4. Other applications – Electronic Medical Record

E. Preferred hands on experience in the following activities:

  1. Troubleshooting and resolving user identified software and applications.
  2. Experience and a high level of competency in PCs including hardware configuration and installation.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

The position will work in an office environment with prolonged sitting and extended periods of working with a personal computer and in meetings with various users and vendors of the automated systems.  Position also requires a full range of movement to lead and assist in occasional installation of cables, PCs and other electronic equipment in various facilities.

INFORMATION TECHNOLOGY SPECIALIST III; REC NO: HHSC 15-23

DATE POSTED: 11/29/23

POSITION TITLE:  Information Technology Specialist III – Recruitment No. HHSC 15-23

JOB STATUS: Temporary/Casual Hire

LOCATION:  Hawaii Health Systems Corporation – Corporate IT, Honolulu, HI

SALARY: Information Technology Specialist III – Negotiable (SR-20; BU:73) – Hourly/No Benefits

JOB DUTIES:  Performs moderately difficult work of a technical nature in the analysis, evaluation, and development of systems and procedures for information technology (IT) services prepares reports of findings and recommendations; and performs other duties as required.  

THE MINIMUM QUALIFICATION REQUIREMENTS ARE:  Applicants must meet all of the following requirements.  Please note that unless specifically indicated, the required education and experiences may not be gained concurrently.  In addition, qualifying work experiences are based on a 40-hour week.

EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE

Education:  Bachelor’s degree from an accredited four (4) year college or university.

Excess experience of the types and quality described below or any administrative, professional, analytical, technical, or other responsible work which provided knowledge, skills and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Experience:  Except for the substitutions provided below, applicants must have had the types of experience described in the statements immediately following, and in the amounts shown below:

Class TitleSpecialized Experience
Information Technology Specialist III1-1/2 years

Specialized Experience:  Progressively responsible work experience in information technology which involved the systems analysis, design, programming, security and access management, database design and management, consulting, and/or installing and maintaining computer software applications, hardware, telecommunications, and web or network infrastructure equipment.  The work must have demonstrated knowledge and understanding of information technology principles, methods, techniques and practices; computer hardware, software and peripheral equipment; and personal computer, server, mini and/or mainframe operating systems.

Substitutions Allowed:

  • Possession of a bachelor’s degree from an accredited college or university in computer science or in another major which included completion of course work comparable to a major in computer science may be substituted for six (6) months of the required Specialized Experience.
  • Partial completion of a master’s degree program in computer science from an accredited college or university may be substituted on a month-for-month basis up to a maximum of one (1) year for the required Specialized Experience.
  • Possession of a master’s degree in computer science from an accredited college or university may be substituted for one and one-half (1-1/2) years of the required Specialized Experience.
  • Possession of a Ph.D in computer science from an accredited college or university may be substituted for two and one-half (2-1/2) years of the required Specialized Experience.
  • Excess staff specialist and/or supervisory experience of the types and quality described above may be substituted for specialized experience on a year-for-year basis.
  • Excess technician experience comparable to an Information Technology Support Technician II or higher or comparable positions may be substituted for education on a year for year basis.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

The position will work in an office environment with prolonged sitting and extended periods of working with a personal computer and in meetings with various users and vendors of the automated systems.  Position also requires a full range of movement to lead and assist in occasional installation of cables, PCs and other electronic equipment in various facilities.

HUMAN RESOURCES OFFICER; REC NO: HHSC 14-23 (PERMANENT, FULL-TIME)

HUMAN RESOURCES OFFICER; REC NO: HHSC 14-23

DATE POSTED: 10/25/2023

JOB TITLE:  Human Resources Officer

RECRUITMENT NO: HHSC 14-23

POSITION STATUS: Perm/Full-Time

LOCATION:  Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY RANGE: EM-03 (Negotiable)

JOB DUTIES:  The Human Resources (HR) Office develops policies, directs and coordinates system-wide human resources activities such as employment, labor relations, classification, compensation, employee transactions, employee relations, workers’ compensation, benefits, and training.  The HR Office is responsible for the Corporation’s human resources management programs and works closely with the Corporate and Regional leadership, management of the various hospital facilities, State and County agencies, and the Unions.

This position serves as a Human Resources Officer who provides system-wide advisory services, support, and assistance in various personnel services functional areas involving the planning, development, controlling, and coordination of human resources management matters to supervisors, managers, human resources personnel, and other key personnel in HHSC.

MAJOR DUTIES & RESPONSIBILITIES

HR Duties (70%)

  1. Develops, plans, coordinates and executes various personnel or human resources-related programs/activities/projects for the Corporation. This includes but not limited to the following functional areas:
    1. Classification and Compensation (primary)
    2. Recruitment and Employment
    3. Employee Transactions and Benefits
    4. Labor Relations
    5. Investigations
    6. Workers’ Compensation
    7. Employee Development
  2. Advises and/or consults with corporate and regional human resources staff, management and/or the VP&CHRO in personnel-related matters involving complex problems, issues, or concerns with significant adverse impact.
  3. Plans, develops, and recommends long- and short-range program plans; formulates policies and procedures as necessary.
  4. Trains and educates subordinate employees, evaluates work performance, and recommends course of action to take in case of substandard performance.
  5. Performs other related duties and/or special projects that affects the system and/or HR department.

Employee/Personnel Relations (20%)

  1. Serves as a general personnel representative providing interpretation, direction, training, general guidance, and counsel to Corporate and regional facility administration, managers, staff, and employees in various areas of responsibility.
  2. Maintains open communication channels with various agencies, departments, and external organizations.

Other Duties (10%)

  1. As directed by the VP&CHRO, may assist the HR staff in priority projects or matters that need to be addressed in a timely manner.
  2. Participate and work collaboratively in various Human Resources projects including workforce development efforts, transactions initiatives, payroll initiatives, employee relation initiatives, etc.
  3. Participate in the development of policies and guidelines; rules and regulations; and policies and procedures; and provide assistance in developing and implementing new and/or updated federal and state laws, policies, rules, or regulations.
  4. Participate in the development, planning, implementation and enforcement of our HRIS system policies and procedures to meet corporate business standards and to comply with HHSC HR rules and regulations.
  5. Remains current of new trends and best practices and incorporates into Human Resources practices and programs.
  6. Performs other duties as assigned.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements.  Please note that unless specifically indicated, the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

Education/Experience Requirement:  Graduation from an accredited four (4) year college or university with a bachelor’s degree.  Excess work experience as described under the Specialized Experience below or any other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis.  To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Experience Requirement:  Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described below:

Class TitleSpecialized ExperienceStaff Specialist or Supervisory ExperienceAdministrative ExperienceTotal Experience
Human Resources Officer3.5 years1 year04.5 years

Specialized Experience: Experience in one or any combination of human resources functions; i.e., recruitment, placement, examination, position classification, pay or wage administration, employee management relations services, employee development, personnel program development, personnel research, and labor relations.

Such experience must show ability to deal satisfactorily with fellow workers and operating personnel, to recognize problems in the operation of a human resources program, to suggest practical solutions, and otherwise to accept substantive responsibility in the field of human resources administration.  Clerical and technical experience in a human resources program involving work which is limited to the application of human resources rules, regulations, and procedures in support of the human resources functions described above is not qualifying.

Staff Specialist Experience:  Applicants must have had either staff specialist or supervisory experience of the type and quality described below:

  • Staff Specialist Experience:  Human resources and/or labor relations specialist experience performing work regularly encompassing difficult and complex situations and problems with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation; or human resources specialist and/or labor relations experience performing extensive and intensive work on the most complex and difficult assignments in program development and evaluation, development of new and revised procedures, review of working situations to assure that departments are following guidelines for sound human resources practices, development of legislative proposals or analysis of the impact of proposed legislation, and conduct of research aimed towards improving the human resources administration system.
  • Supervisory Experience:  Work experience which demonstrated the applicant’s knowledge of and ability to apply the principles, practices, techniques and methods of supervision including:  (1) planning, organizing and directing the work of others; (2) assigning and reviewing work; (3) advising others on difficult work problems; (4) timing and scheduling work; and (5) training and developing employees.

Substitutions Allowed:

Substitution of Education for Experience:

  1. Possession of a bachelor’s degree from an accredited college or university in human resources administration or a major in human resources management which included at least 15 semester credit hours or coursework covering recruitment; selection; job evaluation; wage, salary and benefits administration; managerial leadership in employee relations and services; organizational management; labor laws and labor relations may be substituted for six (6) months of the specialized experience.
  2. Possession of a master’s degree from an accredited college or university in human resources administration or with a concentration in human resources management (HRM) with a minimum of 15 graduate credit hours in HRM coursework may be substituted for one (1) year of the specialized experience.
  3. Possession of a Ph.D. degree from an accredited college or university in human resources administration or human resources management may be substituted for two (2) years of specialized experience.

Substitution of Staff Specialist/Supervisory Experience for Specialized Experience:  Excess staff specialist/supervisory experience may be substituted for specialized experience on a year-for-year basis.

Quality of Experience:  Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position.  The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge – Knowledge of the functions and organization of State government; personnel management and/or labor relations concepts, methods and procedures, including organizational and functional relationships within the public sector; pertinent laws, rules and regulations, policies and directives; reference sources; public and private sector trends and practices in personnel management and labor relations.

Abilities – Ability to analyze, interpret, apply, and evaluate various complex personnel management and labor relations issues, problems, and proposals; develop alternatives, and make sound recommendations; cope with intense work pressures, deal effectively with a wide variety of groups (union, management representatives, and others) to secure cooperation and other required actions; and prepare clear and concise correspondence and reports.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:  Employee must meet the health and physical requirements deemed necessary to efficiently and safely perform the essential functions of the position with or without reasonable accommodation.

May be required to work long and irregular hours to support the VP&CHRO on special projects.

HR EXECUTIVE ASSISTANT; REC NO: HHSC 13-23 (EXEMPT/FULL-TIME W/ BENEFITS)

HR EXECUTIVE ASSISTANT

DATE POSTED: 10/11/2023

JOB TITLE:  HR Executive Assistant

RECRUITMENT NO: HHSC 13-23

POSITION STATUS: Exempt/Full-Time w/ Benefits

LOCATION:  Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY RANGE: Negotiable

JOB DUTIES:  The Human Resources (HR) Office develops policies, directs and coordinates system-wide human resources activities such as employment, labor relations, classification, compensation, employee transactions, employee relations, workers’ compensation, benefits, and training.  The HR Office is responsible for the Corporation’s human resources management programs and works closely with the Corporate and Regional leadership, management of the various hospital facilities, State and County agencies, and the Unions.

The HR Executive Assistant is responsible for a variety of duties and responsibilities providing technical and administrative support related to Human Resources for the Vice President and Chief Human Resources Officer.  Assignments may include compiling and analyzing data, coordinating multiple concurrent activities and interacting with individuals and groups at all levels in HHSC, as well as outside of HHSC, and performing other duties as assigned.

MAJOR DUTIES & RESPONSIBILITIES

The HR Executive Assistant provides confidential technical and administrative support to the Vice President and Chief Human Resources Officer (VP&CHRO) in all matters affecting personnel and is primarily responsible for the following:

Administrative (70%)

  1. Assist the VP&CHRO with a variety of responsibilities and special projects.
  2. Maintains calendar for the VP&CHRO; schedules meetings as needed.
  3. Performs internal and external office communication; email, voicemail and miscellaneous written correspondence (to include general clerical responsibilities).
  4. Interprets HR policies and procedures, rules and regulations, office practices and procedures for corporate office and/or redirects inquiries to proper sources.
  5. Screens, organizes and coordinates matters, including confidential material requiring VP&CHRO’s attention and refers matters to appropriate agencies and offices.
  6. Coordinates work that involves corporate staff, assuring that all pending material are on time and deadlines are being met.
  7. Compiles and arranges materials according to priorities and activities and interprets VP&CHRO’s instructions to corporate staff.
  8. Greet and assists visitors, staff and others in person and by telephone, in a courteous, professional, and friendly manner.
  9. Screens and routes incoming telephone calls.
  10. Files, make copies, makes room reservations and other general clerical tasks.
  11. Receives, sorts and distributes HR office mail and corporate fax.
  12. Organizes and maintains the Human Resources filing system; ensures accuracy and completeness of confidential personnel files and employee records; and files and retrieves documents as needed.
  13. Reviews, edits and formats drafts and finalized materials ensuring completeness, accuracy, compliance with policies and procedures and appropriate English usage including grammar, punctuation, and spelling.
  14. Prepares a variety of correspondence and departmental forms.
  15. Maintains employee confidence and protects operations by keeping Human Resources information confidential.
  16. Maintain/update various department/district database tools (applications, certification, contracts, employee appraisal, etc.).
  17. Gather and merge data to complete annual local, state, and federal reports.
  18. Schedule, plan and coordinate special events for the Human Resources Department (training, committee meetings, negotiations, etc.).
  19. Data collection, processing and retrieval:
    • Maintain current records for employees and position vacancies.
    • Use database inquiries to generate relevant statistical information.
  20. Keeps track of HR expenses and reconciliation of charges on the corporate account.

Other Duties (30%)

  1. Assist in Board related matters (i.e., schedules, agenda, minutes, meetings, etc.).
  2. Arranges itineraries and travel schedules and prepares travel requests as required for the VP&CHRO, HR Staff, and other staff as assigned.
  3. Coordinates the video teleconferencing system for Human Resources related business.
  4. Serves as the Merit Appeals Board (MAB) Executive Assistant; coordinates and schedules the MAB hearings as necessary and provides support to the MAB Board members.
  5. Arranges for the procurement of necessary supplies, equipment, and material for the VP&CHRO. Recommends to the VP&CHRO new or enhanced supplies, material and equipment.  Orders and maintains supplies for the corporate office.
  6. Assists HR staff in any major rush or priority projects.
  7. Performs a variety of other duties as required/assigned.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements.  Please note that unless specifically indicated, the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

EDUCATION:  Bachelor’s degree in human resources or related field is desired.

EXPERIENCE:  Three (3) to five (5) years of work experience as an Executive Assistant, Administrative Assistant or similar role, preferable experience in the HR field.  Proficient in Microsoft Office and use/creation of spreadsheet and database management tools.

CERTIFICATION:  None.

LICENSE:  None.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of: Human Resources related policies, procedures and practices; knowledge of functions and organization of State government, human resources management and/or labor relations concepts; MS Office knowledge.

Skills: Excellent verbal and written communication skills; good organization, attention to detail, and time management skills.

Ability to: Analyze and interpret human resources information; use tact, discretion and maintain confidential information relating to employer-employee relations; develop spreadsheets, use databases and word processing programs; be resourceful, innovative and proactive to support their executive leader.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:  Employee must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation.  May be required to work long and irregular hours to support the VP&CHRO on special projects.

 

ASSISTANT CONTROLLER; REC NO: HHSC 11-23 (EXEMPT/FULL-TIME W/ BENEFITS)

ASSISTANT CONTROLLER; REC NO: HHSC 11-23

DATE POSTED: 10/6/2023

JOB TITLE:  Assistant Controller

RECRUITMENT NO: HHSC 11-23

POSITION STATUS: Exempt/Full-Time w/ Benefits

LOCATION:  Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY RANGE: Negotiable

JOB DUTIES:  The Finance Department directs the financial activities of the Corporation in coordination with the hospitals; develops system-wide policies and procedures to improve efficiency and effectiveness of financial management; provides direction to Corporate Office accounting and fiscal staff and consolidates the biennium and supplemental budgets for the Corporation and its hospitals.

This position serves as the Assistant Controller and will assist the Director of Finance/Corporate Controller in directing all functions and activities of accounting, financial planning, financial reporting, budgeting, and government programs.

MAJOR DUTIES & RESPONSIBILITIES

Key Duties and Responsibilities (85%)

  1. Assists with the development of annual operating, capital, and cash budgets.
  1. Ensures timely and accurate financial statements and reporting of payment activities (accounts payable/payroll, general accounting, cost accounting) and regulatory reporting.
  1. Identifies and implements opportunities for increasing efficiency, productivity, quality and cost-effectiveness and provides recommendations to streamline/automate accounting processes.
  1. Participates in the coordination of the annual financial audit process and any government program or legislative audits.
  1. Prepares financial dashboard, benchmarking, and other analyses, as assigned for presentation to the management and the Corporation board of directors.
  1. Facilitates the processing of lease documentation through the municipal master leases of the Corporation. Reviews accounting for municipal leasing transactions.
  1. Assists with the development of the annual Corporate Office operating, capital, and cash flow budgets in coordination with Corporate Office management. Prepares quarterly analysis of actual results against budget for presentation to Corporate Office management.
  1. Performs the monthly closing of the general ledger for each facility. Prepares monthly financial statements for each facility and for the Corporation as a whole.  Provides narrative explanations to Corporation management and the Corporation Board of Directors for significant variances from budget on a monthly basis.
  1. Assists with financial planning and analysis responsibilities to support Corporate and the regions, as assigned. Responsibilities include but are not limited to: financial data collection, financial modeling, scenario building, and forecasting.
  1. Assists the DFCC in the performance of DFCC duties. Serves as acting DFCC in the absence of the DFCC.

Other Duties (15%)

  1. Assist in the development of new lines of service or business by analyzing the feasibility of new programs/services, and advise management of the financial prospects, as assigned.
  1. Supports special projects, as assigned, including but not limited to: software implementation, system-wide cost savings/revenue improvement projects, and business development projects.
  1. Participates collaboratively in administrative and facility meetings, as assigned.
  1. Establishes and maintains courteous, cooperative relations when interfacing with other personnel and the public.
  1. Maintains professional affiliations and enhances professional growth and development to keep abreast of latest trends in hospital finance.
  1. Performs other duties, as necessary, to assist in the smooth functioning of the department.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements.  Please note that unless specifically indicated, the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

EDUCATION:  A Bachelor’s degree in Accounting or Finance from an accredited college or university is required.

EXPERIENCE:  A minimum of five (5) years of experience in healthcare financial management, and a broad knowledge of hospital operations. Experience in financial planning and analysis preferred. Also requires excellent analytical, organizational and communication skills and the ability to handle multiple projects; and excellent computer skills, especially Microsoft Excel.  Hands-on experience in working with general ledger systems is desired.

CERTIFICATION:  None.

LICENSE:  A valid Certified Public Accountant (CPA) License is preferred.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:  Excellent understanding of the health care business; governmental organizations and functions; and budget preparation and control; application of sound managerial principles and techniques; a comprehensive knowledge to interpret laws, rules, regulations, and policies; ability to manage people in setting goals, to give appropriate support, and to evaluate, direct and hold employees accountable while maintaining high morale and productivity; secure and analyze facts and data and make administrative decisions; develop new policies and procedures; possess a high level of problem solving skills; good written and verbal communication skills; strong customer service and quality orientation; maintain cooperative working relationships; meet and deal effectively with the public.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:  Employee must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation.  The position will work in an office environment with prolonged sitting.

Please provide three (3) professional references (name, job title, employer, work/cell number and email), along with your salary expectation. 

DIRECTOR OF FINANCE/CORPORATE CONTROLLER; REC NO: HHSC 12-23 (EXEMPT/FULL-TIME W/ BENEFITS)

DIRECTOR OF FINANCE/CORPORATE CONTROLLER; REC NO: HHSC 12-23

DATE POSTED: 10/6/2023

JOB TITLE:  Director of Finance/Corporate Controller

RECRUITMENT NO: HHSC 12-23

POSITION STATUS: Exempt/Full-Time w/ Benefits

LOCATION:  Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY RANGE: Negotiable

JOB DUTIES:  The Finance Department directs the financial activities of the Corporation in coordination with the hospitals; develops system-wide policies and procedures to improve efficiency and effectiveness of financial management; provides direction to Corporate Office accounting and fiscal staff and consolidates the biennium and supplemental budgets for the Corporation and its hospitals.

This position serves as the Director of Finance/Corporate Controller directing all functions and activities of accounting, financial planning, financial reporting, budgeting, and government programs.

MAJOR DUTIES & RESPONSIBILITIES

Key Duties and Responsibilities (85%)

  1. Determines and implements the financial policies and procedures relating to all functions and activities of accounting and financial reporting.
  1. Manages the development of annual operating, capital, and cash budgets.
  1. Manages the development of biennium and supplemental legislative requests for general fund, special fund, and capital improvement project appropriations.
  1. Monitors, measures, and reports on performance at facility and regional and Corporate level with respect to operating and capital and cash budgets.
  1. Ensures timely and accurate financial statements and reporting of payment activities (accounts payable/payroll, general accounting, cost accounting) and regulatory reporting.
  1. Identifies and implements opportunities for increasing efficiency, productivity, quality and cost-effectiveness and provides recommendations to streamline/automate accounting processes.
  1. Acts as a liaison or resource to all facilities and/or departments needing assistance, and provides training and education.
  1. Directs the coordination of the annual financial audit process and any government program or legislative audits.
  1. Oversees preparation of financial dashboard, benchmarking, and other analyses for presentation to management and the Corporation board of directors.
  1. Manages the processing of lease documentation through the municipal master leases of the Corporation. Oversees review of accounting for municipal leasing transactions.
  1. Develops the annual Corporate Office operating, capital, and cash flow budgets in coordination with Corporate Office management. Prepares quarterly analysis of actual results against budget for presentation to Corporate Office management.
  1. Responsible for the monthly closing of the general ledger for each facility, including preparation of monthly financial statements for each facility and for the Corporation as a whole and narrative explanations to Corporation management and the Corporation Board of Directors for significant variances from budget on a monthly basis.
  1. Oversees financial planning and analysis responsibilities to support Corporate and the Regions, as assigned. Responsibilities include but are not limited to: financial data collection, financial modeling, scenario building, and forecasting.
  1. Assists the VP&CFO in the performance of the VP&CFO duties. Serves as acting VP&CFO in the absence of the VP&CFO.

Other Duties (15%)

  1. Assist in the development of new lines of service or business by analyzing the feasibility of new programs/services, and advise management of the financial prospects, as assigned.
  1. Leads, manages, or supports special projects, as assigned, including but not limited to: software implementation, cost savings/revenue improvement projects, and business development projects.
  1. Selects, trains/orients, assigns department staff, evaluates performance and makes recommendations for personnel actions.
  1. Participates collaboratively in administrative and facility meetings.
  1. Establishes and maintains courteous, cooperative relations when interfacing with other personnel and the public.
  1. Maintains professional affiliations and enhances professional growth and development to keep abreast of latest trends in hospital finance.
  1. Performs other duties, as necessary, to assist in the smooth functioning of the department.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements.  Please note that unless specifically indicated, the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

EDUCATION: A Bachelor’s degree in Accounting or Finance, from an accredited college or university is required. 

EXPERIENCE: A minimum of five (5) years of experience in healthcare financial management, and a broad knowledge of hospital operations.  Also requires experience as a Controller and Financial Planning and Analysis leadership position; excellent analytical, organizational and communication skills and the ability to handle multiple projects; and excellent computer skills, especially Microsoft Excel.  Hands-on experience in working with general ledger systems is desired.

CERTIFICATION:  None.

LICENSE:  A valid Certified Public Accountant (CPA) License is required.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES: Excellent understanding of the health care business; governmental organizations and functions; and budget preparation and control; application of sound managerial principles and techniques; a comprehensive knowledge to interpret laws, rules, regulations, and policies; ability to manage people in setting goals, to give appropriate support, and to evaluate, direct and hold employees accountable while maintaining high morale and productivity; secure and analyze facts and data and make administrative decisions; develop new policies and procedures; possess a high level of problem solving skills; good written and verbal communication skills; strong customer service and quality orientation; maintain cooperative working relationships; meet and deal effectively with the public.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:  Employee must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. The position will work in an office environment with prolonged sitting.

Please provide three (3) professional references (name, job title, employer, work/cell number and email), along with your salary expectation. 

ACCOUNTANT V; REC NO: HHSC10-23; (PERM/FULL-TIME)

ACCOUNTANT V

DATE POSTED: 10/6/2023

JOB TITLE:  Accountant V

RECRUITMENT NO: HHSC 10-23

POSITION STATUS: Permanent/Full-Time

LOCATION:  Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY RANGE: Negotiable (SR-24; BU: 13)

JOB DUTIES:  The Finance Department directs the financial activities of the Corporation in coordination with the hospitals; develops policies and procedures to improve efficiency and effectiveness of financial management; provides direction to accounting and fiscal staff and prepares the biennium and supplemental budgets for the Corporation and its hospitals.

The Accountant V performs professional accounting activities such as analyzing fiscal data; maintaining the general ledger accounting records; maintaining the accounts payable function by processing, paying and recording vendor invoices; fixed assets module maintenance,  assist in processing payroll in coordination with HR and the Administrative Services Officer; assist in the lease financing process in coordination with VP & CFO and Controller; assist in the Corporate Office budgeting process; assist in systems implementation of any accounting software and new GASB pronouncements; and assists in monitoring State of Hawaii required reporting.

MAJOR DUTIES & RESPONSIBILITIES

Corporate Office Accounting Records (35%)

  1. Functions as the Corporate Office lead accountant in maintaining the Corporate Office accounting records currently utilizing the HHSC general ledger systems. Insures the proper accounts and codes to meet internal and external reporting requirements by making appropriate updates to the chart of accounts.  Investigates and analyzes new transactions to insure their proper entry into the accounting system.  Communicates the nature of significant transactions, accounting basis, rationale, and proper treatment in the HHSC accounting system, including hospitals.  Monitors contract payment status and compliance.  Maintains required schedules such as for Plant, Property, and Equipment.  Meets the monthly financial closing deadlines and discusses significant transactions and issues with supervisor.
  2. Keeps up-to-date on Corporate plans/activities, accounting changes, including new GASB pronouncements, general ledger software features/upgrades, information systems advances, Board of Directors’ decisions, and other areas as they may affect the Corporate Accounting financial records. Assists in implementation of new or upgraded accounting and other related software.
  3. Prepares the accounting records for the fiscal year end audit and home office cost report. Provides the financial auditors and the cost report consultants with the schedules and information requested.  Keeps management informed as to the status of the audit and cost report to insure successful completion.

Accounts Payable – Invoice Processing/Payment (30%)

  1. Insures the timely and accurate processing, payment, and recording of invoices in the Corporate Office. Determines compliance to HHSC policies and procedures, State laws, internal approving authorities, and established practices.  Codes these invoices appropriately to reflect pre-determined reporting formats.
  2. Attains and maintains expertise in the Accounts Payable software system. Resolves payment issues as they may relate to contracts, late payments, general excise taxes, compliance, and related matters.
  3. Advises the Corporate Office staff in matters such as per diem, mileage, perquisites, purchase orders, payment alternatives, travel advances, travel completion reports, income tax reporting, car rentals and related matters as they arise.

Payroll Processing and Distribution (5%)

  1. Deposits payroll check from the HHSC First Hawaiian Bank account to the State Treasury. Process the Treasury Deposit Receipt through the Department of Budget & Finance.  (This task requires a driver’s license as the position is required to drive to Budget and Finance to physically deliver payroll deposit slips as required by Budget and Finance Department).

Lease Financing Process (20%)

  1. Plans, administers, and accurately maintains all documentation and scenarios regarding lease financing. Plans and coordinates leasing activities for Corporate Office and regional facility’s capital projects.
  2. Develops policies and procedures over lease financing.
  3. Provides lease financing reports, as required/requested.
  4. Provides central coordination with leasing companies to ensure the timely and accurate processing of invoice submissions, purchase orders, payments to vendors, and payments to the leasing companies.
  5. Performs analysis of lease vs. buy decisions for major capital projects.
  6. Monitors payments to vendors against the amount authorized in the lease schedules.
  7. Computes and maintains a lease amortization schedule for each lease schedule.
  8. Determines lease classification (operating vs. capital) in accordance with generally accepted accounting principles.

Other Duties (10%)

  1. Special Projects – Participates in various Corporate Office/System-wide projects as assigned. These projects may include, but are not limited to systems implementations of accounting and other software, assists in implementation of new GASB pronouncements,  budgeting, financing, procurement, computerized accounting systems, collections, financial analysis, capital improvement programs, legislative matters, provider agreements, financial reporting, cash management, treasury functions, overtime analysis, AG Collections Unit reports, and other related subjects.
  2. Cash Receipts – Deposits Corporate Office checks into the bank, records the entry into the general ledger system, and files and supporting documentation in the files.
  3. 1099s – Oversees the preparation and distribution of the calendar year 1099 forms for the Corporate Office.
  4. Other duties as assigned.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements.  Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

EDUCATION: Bachelor’s degree from an accredited four (4) year college or university with at least 12 semester credit hours in accounting and/or auditing subjects.  Relevant substitutions allowed.*

EXPERIENCE: Three and one-half (3 ½) years of progressively responsible professional accounting.**  Experience processing of transactions for the general ledger, accounts payable, and fixed assets is desired.

CERTIFICATION:  None required.

LICENSURE:  A State of Hawaii driver’s license is required.

*SUBSTITUTION OF EXPERIENCE FOR EDUCATION: The following types of experience may be substituted for education on a year-for-year basis:

  1. Professional, analytical, or administrative experience which did not require the knowledge and application of accounting and/or auditing principles and practices, may be substituted for the Education Requirement on a year-for-year basis providing the applicant can show that he/she has successfully completed at least 12 semester credit hours at the baccalaureate level in accounting and/or auditing subjects from an accredited college or university.
  2. Professional accounting or auditing experience.
  3. Responsible experience which involved maintaining general journals and general ledger accounts and related books and accounts, and preparing balance sheets and profit and loss statements and related accounting and financial reports. Experience of this nature may be gained by performing duties as a principal bookkeeper, or other responsible work requiring the preparation and/or analysis of financial statements and accounting reports.
  4. Any combination of the above.

**NON-QUALIFYING EXPERIENCE: Experience in such positions as the following will not be accepted as qualifying professional experience: l) bookkeeper or minor accounting or clerical positions; 2) accounting or bookkeeping machine operators; 3) such positions as those of office managers or owners of business who supervise accountants, auditors or bookkeepers, but do not participate in the accounting or auditing work with responsibility for its technical adequacy; and 4) positions concerned with taxation matters not requiring the application of generally accepted accounting and auditing principles.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES: Good knowledge of the theories, principles, practices and techniques of accounting, and the ability to devise and modify accounting methods, techniques and procedures, and to gather and analyze facts and draw sound conclusions therefrom. Knowledge and experience in Microsoft Excel and Word.

Ability to apply various accounting methods, techniques and procedures; learn and apply pertinent laws, rules and regulations applicable to the assigned department; deal effectively with people; detect errors and correct inconsistencies in accounting records and operate adding and calculating machines and computer.

Ability to communicate in writing and verbally, and develops and maintains effective working relationships with executive management and others.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Applicants must be physically able to perform, efficiently and effectively, the essential duties of the position which typically require the ability to read without strain printed material the size of typewritten characters, glasses permitted, and the ability to hear the conversational voice, with or without a hearing aid, or the ability to compensate satisfactorily.  Disabilities in these or other areas will not automatically result in disqualification.  Those applicants who demonstrate that they are capable of performing the essential functions of the position will not be disqualified under this section. The position requires a Hawaii driver’s license.