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OFFICE MANAGER & EXECUTIVE ASSISTANT; REC NO: HHSC 06-23 (EXEMPT/FULL-TIME

DATE POSTED: 06/27/2023

JOB TITLE:  Office Manager/Executive Assistant

RECRUITMENT NO: HHSC 06-23

POSITION STATUS: Exempt/Full-Time

LOCATION:  Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY RANGE: Negotiable

JOB DUTIES:  The Finance Department directs the financial activities of the Corporation in collaboration with the hospitals; develops system-wide policies and procedures to improve efficiency and effectiveness of financial management; provides direction to Corporate Office accounting and fiscal staff and consolidates the biennium and supplemental budgets for the Corporation and its hospitals.

This position is located in the Finance Office, Hawaii Health Systems Corporation (HHSC), and serves as an office manager with administrative and office management duties in the corporate office.  Will also serve as an Executive Assistant to the Vice President and Chief Financial Officer (VP&CFO) and actively participates in the management of the Finance Division by assuming full responsibility for the administrative and clerical details of the office.  The employee has regular access to confidential information relating to employer-employee relations, policy matters, programs, plans, etc., is responsible for organizing and coordinating matters for the attention of the VP&CFO. Considerable tact and judgement are required in dealing with such matters, and the handling of callers, visitors, other employees and officials, members of the Board of Directors, Executive Management Team, Regional Executive Leadership, news media, and members of the general public.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week

EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE

EDUCATION:  Bachelor’s degree in business administration communications, or a related field preferred.

SECRETARIAL EXPERIENCE: Three (3) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of the ability to perform secretarial duties including, but not limited to the following:  (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) exercising sound judgment.

SPECIALIZED EXPERIENCE:  Two (2) to five (5) years of work experience which involved performance of tasks in an administrative/office management role.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES

Must possess exceptional attention to detail with the knowledge, skills and abilities pertinent to the duties and responsibilities desired and performs such work in a competent and confidential manner.

Knowledge of:  Secretarial principles and practices; administrative principles and practices applicable to HHSC; basic organization of State government, the interaction of HHSC and State agencies, and the legislative process; office practices and procedures; and principles and practices of supervision.  Proficiency in using IT office machines, MS Office, Word, Outlook, Zoom/Microsoft Teams teleconferencing software, Excel & PowerPoint.

Ability to:  Plan, organize and carry out a very broad and complex range of secretarial functions; organize, assign, direct and review the work of others; develop and skillfully apply a working knowledge of the organization and the programs of HHSC; understand and interpret the views and policies of an executive office, including any special interests and official social obligations; work effectively under frequent interruptions and changing requirements, and handle continual office emergencies; write varied and complex business correspondences, summaries and reports requiring judgement as to appropriate format and conforming to all the rules of grammar and style; direct the maintenance of confidential files and records including those relating to employer-employee relations; deal tactfully with others within and outside the organization in carrying out instructions and policies of the executive officer; strong organizational and time management skills and ability to prioritize; a self-starter and driven; excellent communication and interpersonal skills; strong problem-solving skills and analytical abilities.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Employee must be physically able to perform efficiently and effectively the essential duties of the position which typically require the ability to read without strain printed material the size of typewritten characters, glasses permitted, and the ability to hear the conversational voice, with or without a hearing aid, or the ability to communicate satisfactorily.

All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

 

PRIVATE SECRETARY, REC NO. 04-23 (Exempt, Full-Time)

DATE POSTED:  06/09/2023

JOB TITLE: PRIVATE SECRETARY

RECRUITMENT NO: HHSC 04-23 (Exempt, Full-Time, w/ Benefits)

JOB LOCATION: HAWAII HEALTH SYSTEMS CORPORATION – CORPORATE OFFICE, HONOLULU, HI

SALARY:  NEGOTIABLE

JOB DUTIES: The Hawaii Health Systems Corporation (HHSC) is a multi-hospital and multi-regional healthcare system comprised of Acute Care Hospitals, Long Term Care facilities, Critical Access Hospitals, multiple outpatient clinics, and affiliated entities and foundations.

The Finance Department directs the financial activities of the Corporation in coordination with the hospitals; develops system-wide policies and procedures to improve efficiency and effectiveness of financial management; provides direction to Corporate Office accounting and fiscal staff and consolidates the biennium and supplemental budgets for the Corporation and its hospitals.

This position is located in the Finance Office, Hawaii Health Systems Corporation (HHSC), and serves as secretary and confidential personal assistant to the Vice President and Chief Financial Officer (VP&CFO) and actively participates in the management of the Finance Division by assuming full responsibility for the administrative and clerical details of the office. The employee has regular access to confidential information relating to employer-employee relations, policy matters, programs, plans, etc., is responsible for organizing and coordinating matters for the attention of the VP&CFO, and administrative and office management duties in the corporate office. Considerable tact and judgement are required in dealing with such matters, and the handling of callers, visitors, other employees and officials, members of the Board of Directors, Executive Management Team, Regional Executive Leadership, news media, and members of the general public.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE:  Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

Education: Bachelor’s degree in business administration, communications, or a related field is preferred.

Secretarial Experience: Three (3) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) exercising sound judgment.

Specialized Experience: Two (2) to five (5) years of work experience which involved performance of tasks in an administrative/office management role.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:  Must possess knowledge, skills and abilities pertinent to the duties and responsibilities desired, and performs such work in a competent and confidential manner.

Knowledge of: Secretarial principles and practices; administrative principles and practices applicable to HHSC; basic organization of State government, the interaction of HHSC and State agencies, and the legislative process; office practices and procedures; and principles and practices of supervision. Proficiency in using IT office machines, MS Office, Word, Outlook, Zoom/Microsoft Teams teleconferencing software, Excel & PowerPoint.

Ability to: Plan, organize and carry out a very broad and complex range of secretarial functions; organize, assign, direct and review the work of others; develop and skillfully apply a working knowledge of the organization and the programs of HHSC; understand and interpret the views and policies of an executive office, including any special interests and official social obligations; work effectively under frequent interruptions and changing requirements, and handle continual office emergencies; write varied and complex business correspondences, summaries and reports requiring judgement as to appropriate format and conforming to all the rules of grammar and style; direct the maintenance of confidential files and records including those relating to employer-employee relations; deal tactfully with others within and outside the organization in carrying out instructions and policies of the executive officer; strong organizational and time management skills and ability to prioritize; a self-starter and driven; excellent communication and interpersonal skills; strong problem-solving skills and analytical abilities.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:  Incumbent must be physically able to perform efficiently and effectively the essential duties of the position. Disabilities in these and other areas will not automatically result in disqualification. Incumbent who demonstrates their capability of performing the essential functions of the position will not be disqualified under this section.

 All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

VICE PRESIDENT & CHIEF FINANCIAL OFFICER; REC NO: HHSC 03-23 (EXEMPT, FULL-TIME)

DATE POSTED: 05/05/2023

JOB TITLE:  Vice President & Chief Financial Officer

RECRUITMENT NO: HHSC 03-23

POSITION STATUS: Exempt/Full-Time

LOCATION:  Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY RANGE: Negotiable

JOB DUTIES:  The Finance Department directs the financial activities of the Corporation in coordination with the hospitals; develops policies and procedures to improve efficiency and effectiveness of financial management; provides direction to accounting and fiscal staff and prepares the biennium and supplemental budgets for the Corporation and its hospitals.

The Vice President and Chief Financial Officer (VP&CFO) is responsible for making appropriate decisions and effectively managing the health care resources of the Corporation to assure operational and financial viability, works in collaboration with the Regional Chief Financial Officers on financial matters, and is a member of the HHSC Executive Management Team.  The HHSC President Chief Executive Officer (PCEO) may call upon the VP&CFO to assist the PCEO in performing his/her duties.

In addition, to advising the HHSC Board of Directors and the Executive Management Team, the VP&CFO is responsible for the funding/ financing of the Corporation and related functions; assets of the Corporation; acquisition, preservation and growth of capital; investment/ divestment; flow of resources; budgeting; operational planning and coordination; performance measurement and improvement; legislative and inter-governmental coordination; and rate-setting and compliance.  In order to carry out these duties, the VP&CFO will occasionally engage the services of financial and healthcare consultants as required.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE

The HHSC Board of Directors sets the qualification requirements for this position.  It is expected that the candidate will have at least a Master’s degree in Business Administration or CPA and at least fifteen years of experience in progressively increasing positions of responsibility as a healthcare facility administrator, revenue cycle director, chief financial officer or similar.  Knowledge of the Hawaii State government and the health care industry is desirable.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES

A comprehensive knowledge of healthcare administration, finance and management, long range planning techniques and applicable Federal and State laws and regulations. Proven executive leadership skills with a business perspective in all areas of decision-making. Plan, coordinate and direct the work of subordinates; effectively communicate verbally and in writing; and interact effectively with government officials, community representatives, regional facilities and employees. Maintain cooperative working relationships with executive staff in a team-oriented environment.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

 

NURSE AIDE-ENTRY LEVEL

DATE POSTED: 03/09/23

POSITION TITLE: NURSE AIDE-ENTRY LEVEL

RECRUITMENT NO: HHSC 002GJ

POSITION STATUS:  Various FTEs and various Type of Appointments (with or without Benefits)

POSITION LOCATION: At any HHSC facilities. 

To apply, please visit the facility’s or region’s website and submit your application/resume.

Oahu Region – Leahi Hospital, Maluhia

Kauai Region – Kauai Veterans Memorial Hospital, Samuel Mahelona Memorial Hospital

East Hawaii Region – Hilo Medical Center, Hale Ho’ola Hamakua, Kau Hospital

West Hawaii Region – Kona Community Hospital, Kohala Hospital

SALARY RANGE:  $46,572.00/year ($3,881.00/month, $22.39/hour) HE-02, BU:10

JOB DUTIES:  This position works in a hospital, clinic or long term care facility and is responsible for providing direct patient care through the performance of a variety of nursing support
tasks in accordance with established methods and procedures. The position may work on rotating shifts and in a variety of care units (e.g., medical, surgical, etc.).
The position may also provide home care for patients.

Prerequisite Qualifications Required for Entry Level

Knowledge of: Personal hygiene and bodily care.

Ability to: Read, write, speak and understand simple sentences in English; follow oral and written instructions precisely; get along well with others; acquire and demonstrate
an attitude of respect toward patients with a variety of disabilities; retain emotional stability despite emotional and physical pressures; develop an appreciation of nursing
and medical ethics.

Certification Required:  Certification in Basic Life Support (BLS) for healthcare workers must be obtained within six (6) months of employment.

Driver’s License: For certain positions, possession of a valid motor vehicle operator’s license is required.

All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS

07/01/23

CERTIFIED NURSE AIDE-ENTRY LEVEL

DATE POSTED: 03/09/23

POSITION TITLE: CERTIFIED NURSE AIDE-ENTRY LEVEL

RECRUITMENT NO: HHSC 001GJ

POSITION STATUS:  Various FTEs and various Type of Appointments (with or without Benefits)

POSITION LOCATION: At any HHSC facilities.

To apply, please visit the facility’s or region’s website and submit your application/resume.

Oahu Region – Leahi Hospital, Maluhia

Kauai Region – Kauai Veterans Memorial Hospital, Samuel Mahelona Memorial Hospital

East Hawaii Region – Hilo Medical Center, Hale Ho’ola Hamakua, Kau Hospital

West Hawaii Region – Kona Community Hospital, Kohala Hospital

SALARY RANGE:  $46,572.00/year ($3,881.00/month, $22.39/hour) HE-02, BU:10

JOB DUTIES:  This position works in a hospital, clinic or long term care facility and is responsible for providing direct patient care through the performance of a variety of nursing support
tasks in accordance with established methods and procedures. The position may work on rotating shifts and in a variety of care units (e.g., SNF, ICF, medical, surgical, etc.).
The position may also provide home care for patients.

Prerequisite Qualifications Required for Entry Level

Knowledge of: Personal hygiene and bodily care.

Ability to: Read, write, speak and understand simple sentences in English; follow oral and written instructions precisely; get along well with others; acquire and demonstrate
an attitude of respect toward patients with a variety of disabilities; retain emotional stability despite emotional and physical pressures; develop an appreciation of nursing
and medical ethics.

Certification Required:  Certification in Basic Life Support (BLS) and/or Heartsaver (adult, child & infant) must be obtained within six (6) months of employment.

Prerequisite Qualifications Required for Positions Providing Care Services in a Skilled Nursing Facility (SNF) or Intermediate Care Facility (ICF):

Certification Required: Applicants must have a current State of Hawaii Nurse Aide Certificate and have completed a State approved training program, at the time of appointment, which demonstrates knowledge of basic nursing skills (i.e., taking vital signs, measuring output, recognition of abnormal signs and symptoms, etc.); the aging process; first aid; patient rights; universal precautions; infection control; body mechanics; purpose and benefits of activities of daily living (i.e., eating/feeding, providing fluids, bathing, dressing, etc.); purpose and benefits of restorative care (i.e., use and application of assistive devices; range of motion activities; bowel and bladder training; correct use of bed pans, urinals, and/or commodes, etc.); and basic medical and nursing terminology.

Driver’s License: For certain positions, possession of a valid motor vehicle operator’s license is required.

 

All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS

07/01/23

ACCOUNTANT V; REC NO: HHSC 02-23

DATE POSTED: 03/08/2023 (Revised)

JOB TITLE:  Accountant V

RECRUITMENT NO: HHSC 02-23

POSITION STATUS: Permanent/Full-Time, Permanent/Part-time (With Benefits); or

Temporary/Part-Time (Hourly, Without Benefits)

LOCATION:  Hawaii Health Systems Corporation (HHSC), Corporate, Honolulu, HI

SALARY RANGE: Negotiable (SR-24; BU: 13)

JOB DUTIES:  The Finance Department directs the financial activities of the Corporation in coordination with the hospitals; develops policies and procedures to improve efficiency and effectiveness of financial management; provides direction to accounting and fiscal staff and prepares the biennium and supplemental budgets for the Corporation and its hospitals.

The Accountant V performs professional accounting activities such as analyzing fiscal data; maintaining the general ledger accounting records; maintaining the accounts payable function by processing, paying and recording vendor invoices; fixed assets module maintenance,  assist in processing payroll in coordination with HR and the Administrative Services Officer; assist in the lease financing process in coordination with VP & CFO and Controller; assist in the Corporate Office budgeting process; assist in systems implementation of any accounting software and new GASB pronouncements; and assists in monitoring State of Hawaii required reporting.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

EDUCATION: Bachelor’s degree from an accredited four (4) year college or university with at least 12 semester credit hours in accounting and/or auditing subjects.  Relevant substitutions allowed.

EXPERIENCE: Three and one-half (3 ½) years of progressively responsible professional accounting.  Experience in processing of transactions for the general ledger, accounts payable, and fixed assets is desired.

Substitutions Allowed:

Substitution of Experience for Education: The following types of experience may be substituted for education on a year-for-year basis:

1. Professional, analytical, or administrative experience which did not require the knowledge and application of accounting and/or auditing principles  and practices, may be substituted for the Education Requirement on a year-for-year basis providing the applicant can show that he/she has successfully completed at least 12 semester credit hours at the baccalaureate level in accounting and/or auditing subjects from an accredited college or university.

2. Professional accounting or auditing experience.

3. Responsible experience which involved maintaining general journals and general ledger accounts and related books and accounts, and preparing balance sheets and profit and loss statements and related accounting and financial reports. Experience of this nature may be gained by performing duties as a principal bookkeeper, or other responsible work requiring the
preparation and/or analysis of financial statements and accounting reports.

4. Any combination of the above.

Substitution of Education and Experience:

1. Possession of a bachelor’s degree from an accredited college or university with a minimum of 24 semester credit hours in accounting subjects may be substituted for one-half (1/2) year of Accounting Experience.

2. Possession of a master’s degree in accounting or a master’s degree with equivalent accounting course work from an accredited college or university may be substituted for one and one-half (1-1/2) years of Accounting Experience.

3. Applicants who possess a valid Hawaii Certified Public Accountant (CPA) Certificate or equivalent, will be deemed to have met the Basic Education and Accounting Experience Requirements for at least the class Accountant III. A review of all of the applicant’s education and experience is required in order to determine whether an applicant qualifies for higher levels.

Non-Qualifying Experience:
Experience in such positions as the following will not be accepted as qualifying professional experience: l) bookkeeper or minor accounting or clerical positions; 2) accounting or bookkeeping machine operators; 3) such positions as those of office managers or owners of business who supervise accountants, auditors or bookkeepers, but do not participate in the accounting or auditing work with responsibility for its technical adequacy; and 4) positions concerned with taxation matters not requiring the application of generally accepted accounting and auditing principles.

CERTIFICATION:  None required.

LICENSURE:  A State of Hawaii driver’s license is required.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES: Good knowledge of the theories, principles, practices and techniques of accounting, and the ability to devise and modify accounting methods, techniques and procedures, and to gather and analyze facts and draw sound conclusions therefrom. Knowledge and experience in Microsoft Excel and Word.

Ability to apply various accounting methods, techniques and procedures; learn and apply pertinent laws, rules and regulations applicable to the assigned department; deal effectively with people; detect errors and correct inconsistencies in accounting records and operate adding and calculating machines and computer.

Ability to communicate in writing and verbally, and develops and maintains effective working relationships with executive management and others.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Applicants must be physically able to perform, efficiently and effectively, the essential duties of the position which typically require the ability to read without strain printed material the size of typewritten characters, glasses permitted, and the ability to hear the conversational voice, with or without a hearing aid, or the ability to compensate satisfactorily.  Disabilities in these or other areas will not automatically result in disqualification.  Those applicants who demonstrate that they are capable of performing the essential functions of the position will not be disqualified under this section. The position requires a Hawaii driver’s license.

All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

 

03/08/23;03/30/23

EXECUTIVE SECRETARY; REC NO: HHSC 01-23 (EXEMPT, FULL-TIME)

DATE POSTED:  01/26/2023

JOB TITLE: EXECUTIVE SECRETARY

RECRUITMENT NO: HHSC 01-23 (Exempt, Full-Time, w/ Benefits)

JOB LOCATION: HAWAII HEALTH SYSTEMS CORPORATION – CORPORATE OFFICE, HONOLULU, HI

SALARY:  NEGOTIABLE

JOB DUTIES:  The Hawaii Health Systems Corporation (HHSC) is a multi-hospital and multi-regional healthcare system comprised of Acute Care Hospitals, Long Term Care facilities, Critical Access Hospitals, multiple outpatient clinics, and affiliated entities and foundations. The Corporate Office is currently located in Leahi Hospital, Honolulu, Hawaii.

Under the general direction of the Hawaii Health Systems Corporation (HHSC) Board of Directors, the Corporate office plans, directs and coordinates the system-wide activities of the Corporation in effectively performing its functions and attaining its mission, within the scope of laws and established policies and regulations.

The Executive Secretary is responsible to provide confidential personal assistant to the President and Chief Executive Officer (PCEO) and actively participates in the management of the PCEO’s office by assuming full responsibility for the administrative and clerical details of the office. The incumbent has regular access to the knowledge of confidential information relating to employer-employee relations, policy matters, programs, plans, etc.  Is also responsible for organizing and coordinating matters for the attention of the PCEO, and assists in the overall administration of programs and operations. Considerable tact and judgment are required in dealing with such matters, and the handling of callers, visitors, other HHSC employees, the Governor and other elected officials, members of the Board of Directors, Executive Management Team, Physicians Advisory Group, news media, State Department Directors and their staff and members of the general public.  Responsible for providing assistance to the HHSC Board of Directors as needed or assigned; coordinates functions for the PCEO; and performs other duties as required or assigned.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE:  Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

GENERAL EXPERIENCE:  One-half year of work experience which involved performance of tasks outlined in the major duties and responsibilities which demonstrated the ability to read and understand oral and written instructions, and speak and write simply and directly.

SPECIALIZED EXPERIENCE:  In addition to the experience  and abilities noted under General Experience, two (2) years of experience and ability to perform secretarial-type tasks including, but not limited to the following:  handling telephone inquiries, maintaining a system of files; making travel arrangements; composing correspondence; obtaining information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, and typography; maintaining a log of pending work; proficiency with Microsoft Word (or equivalent), spreadsheets, and internet access and searches.

SECRETARIAL EXPERIENCE:  In addition to the above General and Specialized Experience, three (3) years of progressively responsible experience as an executive secretary  which demonstrated the ability to perform secretarial duties including, but not limited to the following:  (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) exercising sound judgment.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:  Must possess knowledge, skills and abilities pertinent to the duties and responsibilities desired, and performs such work in a competent and confidential manner.

Knowledge of:  Secretarial principles and practices; administrative principles and practices applicable to HHSC; basic organization of State government, the interaction of HHSC and State agencies, and the legislative process; office practices and procedures; and principles and practices of supervision.

Ability to:  Plan, organize and carry out a very broad and complex range of secretarial functions; organize, assign, direct and review the work of others; develop and skillfully apply a working knowledge of the organization and the programs of HHSC; understand and interpret the views and policies of an executive office, including any special interests and official social obligations; work effectively under frequent interruptions and changing requirements, and handle continual office emergencies;; direct the maintenance of confidential files and records including those relating to employer-employee relations; deal tactfully with others within and outside the organization in carrying out instructions and policies of the executive officer.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:  Incumbent must be physically able to perform efficiently and effectively the essential duties of the position. Disabilities in these and other areas will not automatically result in disqualification. Incumbent who demonstrates their capability of performing the essential functions of the position will not be disqualified under this section.

 All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

EXECUTIVE SECRETARY; REC NO: HHSC 12-22 (Exempt, Full-Time, w/ Benefits)

DATE POSTED:  11/15/2022

JOB TITLE: EXECUTIVE SECRETARY

RECRUITMENT NO: HHSC 12-22 (Exempt, Full-Time, w/ Benefits)

JOB LOCATION: HAWAII HEALTH SYSTEMS CORPORATION – CORPORATE OFFICE, HONOLULU, HI

SALARY:  NEGOTIABLE

JOB DUTIES:  The Hawaii Health Systems Corporation (HHSC) is a multi-hospital and multi-regional healthcare system comprised of Acute Care Hospitals, Long Term Care facilities, Critical Access Hospitals, multiple outpatient clinics, and affiliated entities and foundations. The Corporate Office is currently located in Leahi Hospital, Honolulu, Hawaii.

Under the general direction of the Hawaii Health Systems Corporation (HHSC) Board of Directors, the Corporate office plans, directs and coordinates the system-wide activities of the Corporation in effectively performing its functions and attaining its mission, within the scope of laws and established policies and regulations.

The Executive Secretary is responsible to provide confidential personal assistant to the President and Chief Executive Officer (PCEO) and actively participates in the management of the PCEO’s office by assuming full responsibility for the administrative and clerical details of the office. The incumbent has regular access to the knowledge of confidential information relating to employer-employee relations, policy matters, programs, plans, etc.  Is also responsible for organizing and coordinating matters for the attention of the PCEO, and assists in the overall administration of programs and operations. Considerable tact and judgment are required in dealing with such matters, and the handling of callers, visitors, other HHSC employees, the Governor and other elected officials, members of the Board of Directors, Executive Management Team, Physicians Advisory Group, news media, State Department Directors and their staff and members of the general public.  Responsible for providing assistance to the HHSC Board of Directors as needed or assigned; coordinates functions for the PCEO; and performs other duties as required or assigned.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE:  Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

GENERAL EXPERIENCE:  One-half year of work experience which involved performance of tasks outlined in the major duties and responsibilities which demonstrated the ability to read and understand oral and written instructions, and speak and write simply and directly.

SPECIALIZED EXPERIENCE:  In addition to the experience  and abilities noted under General Experience, two (2) years of experience and ability to perform secretarial-type tasks including, but not limited to the following:  handling telephone inquiries, maintaining a system of files; making travel arrangements; composing correspondence; obtaining information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, and typography; maintaining a log of pending work; proficiency with Microsoft Word (or equivalent), spreadsheets, and internet access and searches.

SECRETARIAL EXPERIENCE:  In addition to the above General and Specialized Experience, three (3) years of progressively responsible experience as an executive secretary  which demonstrated the ability to perform secretarial duties including, but not limited to the following:  (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) exercising sound judgment.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:  Must possess knowledge, skills and abilities pertinent to the duties and responsibilities desired, and performs such work in a competent and confidential manner.

Knowledge of:  Secretarial principles and practices; administrative principles and practices applicable to HHSC; basic organization of State government, the interaction of HHSC and State agencies, and the legislative process; office practices and procedures; and principles and practices of supervision.

Ability to:  Plan, organize and carry out a very broad and complex range of secretarial functions; organize, assign, direct and review the work of others; develop and skillfully apply a working knowledge of the organization and the programs of HHSC; understand and interpret the views and policies of an executive office, including any special interests and official social obligations; work effectively under frequent interruptions and changing requirements, and handle continual office emergencies;; direct the maintenance of confidential files and records including those relating to employer-employee relations; deal tactfully with others within and outside the organization in carrying out instructions and policies of the executive officer.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:  Incumbent must be physically able to perform efficiently and effectively the essential duties of the position. Disabilities in these and other areas will not automatically result in disqualification. Incumbent who demonstrates their capability of performing the essential functions of the position will not be disqualified under this section.

 All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

HUMAN RESOURCES EXECUTIVE ASSISTANT; REC NO: HHSC 11-22 (EXEMPT/FULL-TIME W/ BENEFITS)

DATE POSTED:  11/09/2022

POSITION TITLE: Human Resources Executive Assistant

RECRUITMENT NO: HHSC 11-22 (Exempt, Full-Time w/Benefits)

LOCATION: HAWAII HEALTH SYSTEMS CORPORATION – CORPORATE OFFICE, HONOLULU, HI

SALARY RANGE: $70,000 – $90,000 annual

JOB DUTIES:  The Hawaii Health Systems Corporation (HHSC) is a multi-hospital and multi-regional healthcare system comprised of Acute Care Hospitals, Long Term Care facilities, Critical Access Hospitals, multiple outpatient clinics, and affiliated entities and foundations.  The Corporate Office is located in Leahi Hospital, Honolulu, Hawaii.

The Human Resources (HR) Office develops policies, directs and coordinates system-wide human resources activities such as employment, labor relations, classification, compensation, employee transactions, employee relations, workers’ compensation, benefits, and training. The HR Office is responsible for the Corporation’s human resources management programs and works closely with the Corporate and Regional leadership, management of the various hospital facilities, State and County agencies, and the Unions.

The HR Executive Assistant is responsible for a variety of duties and responsibilities providing technical and administrative support related to Human Resources for the Vice President and Chief Human Resources Officer. Assignments may include compiling and analyzing data, coordinating multiple concurrent activities and interacting with individuals and groups at all levels in HHSC, as well as outside of HHSC, and performing other duties as assigned.   May be required to work long and irregular hours to support the VP&CHRO on special projects.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE:  Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

EDUCATION:  Bachelor’s degree in human resources or related field is desired.

EXPERIENCE:  Three (3) to five (5) years of work experience as an Executive Assistant, Administrative Assistant or similar role, preferable experience in the HR field. Proficient in Microsoft Office and use/creation of spreadsheet and database management tools.

CERTIFICATION/LICENSURE:  None required.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of: Human Resources related policies, procedures and practices; knowledge of functions and organization of State government, human resources management and/or labor relations concepts; MS Office knowledge.

Skills: Excellent verbal and written communication skills; good organization, attention to detail, and time management skills.

Ability to: Analyze and interpret human resources information; use tact, discretion and maintain confidential information relating to employer-employee relations; develop spreadsheets, use databases and word processing programs; be resourceful, innovative and proactive to support their executive leader.

WORKING CONDITION/PHYSICAL REQUIREMENTS

Employee must be physically able to perform efficiently and effectively the essential duties of the position which typically requires the ability to read without strain printed material the size of typewritten characters, glasses permitted, and the ability to hear the conversational voice, with our without a hearing aid, or the ability to compensate satisfactorily.  May be required to work long and irregular hours to support the VP&CHRO on special projects.

REQUIRED FORMS & DOCUMENTATION: Applicants must submit evidence of the appropriate training (e.g. official transcript or diploma and certifications) to be given credit for education.  A legible photocopy will be accepted; however, Hawaii Health Systems Corporation reserves the right to request an official copy.

All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

PARALEGAL; REC NO: HHSC 10-22 (EXEMPT/FULL-TIME W/ BENEFITS)

DATE POSTED:  09/02/2022

POSITION TITLE: Paralegal

RECRUITMENT NO: HHSC 10-22 (Exempt, Full-Time w/Benefits)

LOCATION: HAWAII HEALTH SYSTEMS CORPORATION – CORPORATE OFFICE, HONOLULU, HI

SALARY RANGE: $51,135 – $60,000 annual

JOB DUTIES:  The Hawaii Health Systems Corporation (HHSC) is a multi-hospital and multi-regional healthcare system comprised of Acute Care Hospitals, Long Term Care facilities, Critical Access Hospitals, multiple outpatient clinics, and affiliated entities and foundations.  The Corporate Office is located in Leahi Hospital, Honolulu, Hawaii.

The Office of the General Counsel, Hawaii Health Systems Corporation (HHSC), provides legal services to the Corporate office, the HHSC Corporate Board of Directors, and the Regional health care systems and their respective facilities all of which combined comprise HHSC. The Office of the General Counsel reports directly to the President and Chief Executive Officer.

The primary duties and responsibilities of this position is to assist the Vice President & General Counsel in preparing and organizing various legal documents; performing legal research and preparing summaries of specific decisions, laws, statutes and legal matters; reviewing and maintaining file of claims; performing or assisting in internal investigations and reviews as necessary.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE:  Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

EDUCATION:  Associate of Science in Paralegal from an accredited college or university approved by the American Bar Association.

EXPERIENCE:  Minimum of three (3) years of Paralegal work experience which demonstrated that the applicant possesses knowledge of interviewing techniques, rules of evidence, the legal system and procedures, legal research methods and sources of legal information, and that the applicant also has the ability to understand and explain legal processes and procedures, evaluate and analyze facts and legal issues, prepare legal reports, documents and correspondence, speak clearly and follow oral and written instructions.

CERTIFICATION/LICENSURE:  None required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:  The position requires excellent communication skills, both orally and in writing, to draft documents and correspondence, and to communicate effectively with outside contacts. Good organizational skills and the ability to be self-directed are necessary to handle multiple tasks and deadlines. Good judgment and common sense are essential as well as the ability to handle confidential legal matters on a routine basis. This position requires skill in the use of the computer, to include Microsoft Office including Word, Excel and email applications, and other office equipment.

WORKING CONDITION/PHYSICAL REQUIREMENTS:  The position is located indoors in an air-conditioned office environment. The majority of the applicant’s workday will consist of sitting, with occasional standing, walking, reach and bending.

REQUIRED FORMS & DOCUMENTATION: Applicants must submit evidence of the appropriate training (e.g. official transcript or diploma and certifications) to be given credit for education.  A legible photocopy will be accepted; however, Hawaii Health Systems Corporation reserves the right to request an official copy.

All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS